Project Coordinator

We are looking for a Project Coordinator person who has computer and organizational skills.

This position reports to the Manager, Projects and Services

Primary Duties and Responsibilities

  • Work closely with the Project and Services team to maintain documentation and records of all the project activities
  • Assist in creating projects plans, including the development of contracts, scope of work and schedules, and purchase orders
  • Process service and warranty requests
  • Help with sourcing subcontractors and coordinating their work on various projects
  • Assist with project cost estimates and cost tracking
  • Create layout and transportation breakdown spreadsheets
  • Verify that orders are correctly entered within the ERP software
  • Attends the weekly production meeting and liaises with the sales, production, and supply chain teams
  • All other duties, as assigned by their manager


  • Post-secondary education in a related field or equivalent work experience
  • CAPM/PMP designation is an asset
  • 2-3 years of related experience
  • Proficiency with Office 365, especially Excel
  • Experience in working with ERP/CRM software
  • Able to work and communicate effectively within a diverse team environment with competing demands and priorities
  • Superior organizational skills and work accuracy, with a detailed-orientated mindset
  • A positive, self-motivated attitude, strong business drive, and keen interest in building long-term customer relationships
  • Excellent written and verbal skills
  • Ability to multi-task, work well independently and meet strict deadlines
  • Self-motivated with strong work ethic
  • Possess excellent interpersonal and communication skills, analytical and problem-solving skills, decision-making skills, stress, and time management skills, as well as excellent team-building/ leadership skills
  • The ability to perform duties under pressure and within a fast-paced, and entrepreneurial environment

Working conditions

  • Working in an office environment or have a home office set up with appropriate internet connections to work efficiently
  • Dynamic, interactive, fast-paced growth environment

Physical requirements

  • Ordinary office setting physical demands, sitting, and working on a computer for extended periods of times
  • Ability to lift 30 pounds